Welcome to FY23 AIG

The Chesapeake College Foundation fundraises to support Chesapeake College and is governed by the Chesapeake College Foundation Board. As a 501(c)(3) organization, the Foundation is an autonomous organization that enables donors to give tax-deductible donations to support the College. All non-endowed funds donated to the Foundation are transferred to the College in accordance with Foundation distribution policies and donor intent.

The Annual Internal Giving Campaign, referred to as AIG, is a campaign designed to encourage giving to the Chesapeake College Foundation by our faculty, staff, and administration. Under the new AIG plan, the goal of AIG is to engage our faculty and staff community in not only providing support for initiatives that support the College and its students but also in driving the initiatives that will be the most impactful.

There are two mechanisms through which you can make your AIG gift:

1. Make a one-time gift by credit card or check payable to the Chesapeake College Foundation.
2. Make a recurring gift through a payroll deduction pledge. You can make a pledge to the AIG campaign with incremental amounts of the pledge deducted from payroll over 24 or fewer pay periods beginning with your first paycheck in January 2023 and ending with your December 31, 2023 paycheck.

One-Time Gift by Check: Select the “One-Time Gift by Check” option on this page to indicate a specific amount you would like to give to any or all of the four fund categories.

One-Time Gift by Credit Card:  Select the “One-Time Gift by Credit Card” option on this page to make your gift via secure connection.  The online donation form will only accept a donation to one fund at a time.  If you would like to donate to multiple funds, you enter each donation in a separate transaction.

Payroll Deduction Pledge: Select the “Payroll Deduction Pledge” option on this page to make your pledge.  You will be able to indicate a specific amount you would like to give to any or all of the four fund categories.

Gifts made to the Scholarship fund can be directed to any of the Foundation’s specific endowed scholarships. On the form enclosed in your AIG packet, and within each online form, you will have the option to write in the endowed scholarship to which you would like to direct your donation. Please see this list of endowed scholarships.

One-Time Gift by Check: Select “Specific Endowed Scholarship Fund” from the options listed here. A field will appear where you may indicate the specific endowed scholarship to which you wish to apply your gift.

One-Time Gift by Credit Card:  Please contact Latellya Stewart at lstewart@chesapeake.edu for information about how to make a one-time gift via credit card to an endowed scholarship.

Payroll Deduction Pledge: Select “Specific Endowed Scholarship Fund” from the options listed here. A field will appear where you may indicate the specific endowed scholarship to which you wish to apply your gift.

If you do not designate a specific endowed scholarship, your gift will go to a General Scholarship Fund which will be awarded to students by financial aid. The general scholarship fund is particularly impactful because it allows financial aid to meet student needs quickly and easily without the restrictive criteria of many endowed scholarships.

As described above, your donation can be directed to any of the four AIG funds (Teaching and Learning, Student Support and Success, Campus Climate and Culture, and Scholarships) or a specific endowed scholarship. While donations are made to the Foundation, funds are transferred to the College once per year. Be assured that 100% of your donation goes to the fund(s) that you designate on your AIG form and is restricted to the purpose outlined in the fund description.

Donated funds for each of the four AIG funds will be transferred to corresponding cost centers at the College. Cost center managers for the Teaching and Learning, Student Support and Success, and Campus Climate and Culture cost centers will be provided specific budgets for projects approved through the application process. Spending by project leads will flow through the designated cost center manager and will be based on the project budget provided. Accountability for spending in alignment with the project budget will lie with the project lead and be overseen by the cost center manager. Project leads will be required to submit an impact report outlining budget to expenditures at the conclusion of their project.

Past AIG gifts to specific funds were given with restriction by the donor and are reserved for that restricted purpose. All donations to previous AIG funds have been transferred to restricted funds within assigned College cost centers and will remain within those funds until they have been expended. Cost center managers with a fund balance will be encouraged to continue spending available AIG funds in alignment with the fund’s restricted purpose.

Faculty and staff can apply for AIG funding by completing the provided application by the due date and returning it to Latellya Stewart via email (lstewart@chesapeake.edu). If there is additional funding available after the first group of applications are funded, a second round for applications will be accepted.

All applications will be reviewed by the AIG steering committee. A new committee of faculty and staff will be selected each year to assist with the review of applications in an effort to involve as many faculty and staff in the AIG process as possible.

We cannot predict how many applications we will receive and the scope of the projects for which funding will be expected. At the same time, we want to ensure we can fund as many projects as possible. Knowing what we typically raise through AIG (even though we hope that will increase!), we decided to start with a limit of $1,000 for each application round in the hopes of being able to fund all the requests we receive.

Projects submitted for the October deadline but not yet approved will be shared during the AIG campaign period to give faculty and staff a sense of the projects their donation might fund. We hope sharing these projects will encourage donations.

Subsequently, approved projects from the October application round will be shared campus-wide by December 14th, once we know how much money has been raised for each fund through the AIG campaign. Approved projects from the January/February application round will be shared campus-wide by April 14th.

Initially, donors will know what projects were approved within the fund to which they donated. Donated funds will support those approved projects. Following project implementation, project leads for all approved projects will provide an impact report so we can create an AIG-specific annual report to share with donors. We also hope to get project updates throughout the year and even impact videos, as possible, to periodically share with faculty and staff via email. Donors to the scholarship fund will be provided a list of scholarship recipients and be invited to a celebration to meet the scholarship recipients in the Spring of 2023.